Data Privacy Statement
I. Data Controller
The controller in the sense of the General Data Protection Regulation and other national data protection laws of the Member States as well as other provisions pertaining to data privacy and protection laws is:
Ultra Tendency Japan K.K.
Toranomon Hills Business Tower, 15F
1-17-1 Toranomon, Minato City, Tokyo 105-6415
Japan
E-mail: info@ultratendency.co.jp
Website: ultratendency.co.jp
II. Information on Data Processing
Scope of Processing of Personal Data
In principle, we collect and use personal data of our users only to the extent it is required to provide a functioning website as well as for our content and services. The processing of personal data of our users is carried out regularly only after consent is given by our users. An exception applies in cases in which a previous obtaining of a consent is not possible for actual reasons and where the processing of data is permitted on the basis of statutory provisions.
Legal Basis for the Processing of Personal Data
To the extent that we obtain consent from the data subject for the processing of personal data, Section 6 Subsection 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for the processing of personal data. For the processing of personal data required to execute a contract whose contractual party is the data subject, Section 6 Subsection 1 lit. b GDPR serves as legal basis. This also applies to processing that is required for the execution of pre-contractually measures. If such processing is required to maintain a legitimate interest of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the former interest, Section 6 Subsection 1 lit. f GDPR serves as legal basis for such processing.
Data Deletion and Duration of Storage
Personal data of the data subject will be deleted or blocked as soon as the purpose for storing such data no longer applies. Storage beyond such a period can be effected if such storage is prescribed by the European or national legislative body in provisions pertaining to European Union law or other provisions the data subject is subject to. Blocking or deletion of data is also effected if a storage period expires that is prescribed by the cited standards, unless there is a requirement for further storage of such data to enter into a contract or to execute a contract.
III. Provisioning of Website and Creation of Logfiles
1. Description and Scope of Data Processing
Any time our website is visited, our system collects data and information in an automated fashion from the computer system of the accessing computer.
The following data is collected in the process:
- Information regarding the browser type and the version used
- The operating system of the user
- The internet service provider of the user
- The IP address of the user
- Date and time of access
- Support of planning processes (e.g. vehicle relocation, cost estimation, forecast costs, new material supply processes)
- Websites that are accessed by the system of the user via our website
2. Legal Basis for the Processing of Data
Legal basis for the temporary storage of data and the logfiles is Section 6 Subsection 1 lit. f GDPR.
3. Purpose of Data Processing
The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the computer of the user. To do so, the IP address of the user must remain stored for the duration of the session.
Storing of logfiles is effected to ensure the functionality of the website. In addition, such data helps us to optimise the website and to ensure the security of our information technology systems. An analysis of such data for marketing purposes will not be carried out in this context.
4. Duration of Storage
Data is deleted as soon as it is no longer required to fulfil the purpose of its collection. In the event of collection of data for the provisioning of the website this is the case whenever the respective session ends.
In the event of storing of data in logfiles this is after seven days the case at the latest. Storage to exceed such a period is possible. In such a case, the IP addresses of the users are deleted or redacted so that an allocation of the accessing client is no longer possible.
5. Option for Objection and Removal
Collection of data for the provisioning of the website and storing of data in logfiles is required for the operation of the website. Consequently, the user has no possibility to object.
V. Use of Cookies
a) Description and Scope of Data Processing
We use cookies to make our website more user-friendly. Some elements of our web page require that the accessing browser can also be identified when the user moves from one page to the next. No personal data is collected in the process.
In addition, we use on our website cookies that enable an analysis of the surfing behaviour of users.
When visiting our website, the users are informed via web banner about the use of cookies for analytical purposes and referred to this data privacy statement. In this context, it is also pointed out how the storing of cookies can be disabled in the browser settings.
Analysis cookies are used to improve the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can thus constantly optimize our offer.
b) Legal Basis for the Processing of Data
Legal basis for the processing of personal data while using technically required cookies is Section 6 Subsection 1 lit. f GDPR.
Legal basis for the processing of personal data while using cookies for analytical purposes is Section 6 Subsection 1 lit. a GDPR if the respective consent of the user is on hand.
c) Purpose of Data Processing
The purpose of using technically required cookies is the simplification of use of websites for the users. Some functions or our web page cannot be provided without the use of cookies. For such it is necessary that the browser is also recognized when the user moves from one page to the next.
User data collected via technically required cookies is not used to create user profiles.
The use of analytical cookies also serves to improve the quality of our website and its content. From analytical cookies we gain knowledge of how the website is used; we are then able to constantly optimise our services.
d) Duration of Storage, Option for Objection and Removal
Cookies are stored on the computer of the user and transmitted from such to our website. This is why you as the user have full control of the use of cookies. By changing your browser’s settings, you may disable or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done in an automated fashion. If cookies are disabled for our website, it is possible that not all functions of the website may be used to the full extent.
VI. Rights of the Data Subject
As a subject of the processing of personal data, you have the following rights arising from Articles 7 and 15 to 22 of the GDPR. You are entitled to:
- According to Art. 7 DSGVO: a right to revoke the processing, provided that it is based on your consent according to Art. 6. para. 1a). Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may have to retain certain data for different periods of time in order to comply with legal requirements, e.g. for accounting obligations.
- According to Art. 15 DSGVO: a right to information about the processed data and to a copy,
- According to Art. 16 DSGVO, a right of rectification if we process incorrect data about you,
- According to Art. 17 DSGVO, a right to erasure, unless exceptions still apply as to why we are still storing the data, for example, retention obligations or limitation periods,
- According to Art. 18 DSGVO, a right to restriction of processing,
- According to Art. 19 DSGVO, the right to be informed about correction, deletion or restriction of processing of your personal data. We will inform you as a data subject if you request it.
- According to Art. 20 DSGVO, a right to data portability,
- According to Art. 21 DSGVO, a right to object to processing in the public or legitimate interest, unless exceptions apply why we need to continue processing the data, for example due to legal requirements and obligations.